Appendix

Lump Sum Funding
A portion of the STIP funding is set aside for eleven groups of projects that do not affect the capacity of the roadway.  The Lump Sum Projects program is intended to give the Georgia Department of Transportation (GDOT) and the MATS MPO the flexibility to address projects of immediate need while fulfilling the requirements of the STIP.  Funds are set up in lump sum banks to undertake projects that are developed after the STIP is approved.  These lump sums banks, located in the statewide or “All” county section of the STIP, are listed in a number of funding types for each year for the Department’s convenience in managing and accounting for the funding.  These Lump Sum Banks are shown in the TIP/STIP with the words “Lump Sum” in the Project Description and contain an amount of funding for each year.  Funds are drawn from these lump sums during the year and individual projects are programmed.  The individual projects may include work at one or several locations for letting and accounting purposes.  Listed below are these eleven groups and information about them.   Except for the Preliminary Engineering and Rights of Way protective buying groups, the total available funds are shown as Construction for easy accounting.  However, Preliminary Engineering and Rights of Way may be drawn from the Construction amount when needed.

 

Individual projects are programmed and funds drawn from the Lump Sum Bank at the time these funds are needed for Preliminary Engineering, Rights of Way and Construction.  These projects may be funded in the current year or one of the other TIP/STIP years.   Funds for these projects are not counted until authorization is requested for the funds.  At that time the actual cost is deducted from the balance in the Lump Sum Bank.

 

To provide the readers of the TIP/STIP with as much information as possible, individual projects to be funded from the Lump Sum Bank in the future may be shown in the TIP/STIP with a program year of 2018 and a preliminary estimated cost.  These projects are also denoted with the words “Uses Lump Sum Bank PI # 000xxxx” in the lower left area of the project listing.  To avoid double counting, these projects are not included in the county total at the end of the county.

Group:  Maintenance

Criteria:  Existing system maintenance only

This group has six funding/work types: two for bridge painting/maintenance and the other four for roadway maintenance.  Major types of work undertaken include road resurfacing, pavement rehabilitation, median work, impact attenuators, signing, fencing, pavement markings, landscaping, rest areas, walls, guardrail and shoulder work.  Also included is preliminary engineering necessary to prepare plans and rights-of-way needed for work such as landslide repair, sewer hookups, and erosion control.

Group:  Safety

Criteria:  Work qualifying for the High Hazard Safety Program and other safety projects.

This group includes the following work types: signal installation/upgrades, guardrail installation, sign installation, railroad protection devices, operational improvements, railroad crossing hazard elimination, roadway hazard elimination and special safety studies and programs.

Group:  Preliminary Engineering

Criteria:  Planning, studies and management systems

This group is a single item

Group:  Roadway/Interchange Lighting

Criteria:  Lighting

This group is a single item.

Group:  Rights of Way – Protective Buying and Hardship Acquisitions

Criteria:  Purchase of parcel(s) of rights of way for future projects that are in jeopardy of development and for hardship acquisition.

Qualifying projects are those that have preliminary engineering underway or have a Preliminary Engineering, Right of Way or Construction phase in the STIP.  For counties that are not in conformance for air quality the only qualifying projects are those that have a Right of Way phase in the STIP.  This group is a single item.

Group:  Transportation Enhancement

Criteria:  Projects qualifying for the Transportation Enhancement program (TE) and the Recreational Trails & Scenic Byway programs

TE projects shown in the STIP will be funded on a first come first served basis.  When a project is funded it is drawn down from the lump sum.  When all funds are gone, no other projects can be funded until the next fiscal year, which begins on July 1.

This group has two funding types.

Group:  Livable Centers Initiative (LCI)

Criteria:  Projects qualifying for the LCI program and selected by the Atlanta Regional Commission.

LCI implementation projects are selected on a competitive basis and lump sum funding amounts are programmed according to reasonable schedules for engineering, right of way acquisitions and construction for projects comprising the overall program.  Funding for individual phases of a project may be shifted between fiscal years as necessary if such shifts do not affect the implementation schedule of other projects or exceed the overall lump sum funding amount.

This group is a single item.

Group:  Safe Routes to Schools

Criteria:  Projects intended to enable and encourage children, including those with disabilities, to walk and bicycle to school; to make walking and bicycling to school safe and more appealing; and to facilitate the planning, development and implementation of projects that will improve safety, and reduce traffic, fuel consumption, and air pollution in the vicinity of schools.

This group has three items; Infrastructure, Non-infrastructure & Any project.

Group:  High-Risk Rural Roads

Criteria:  States are required to identify these roadways (and expend the HRRR funds) according to the following definition:

Any roadway functionally classified as a rural major or minor collector or a rural local road and

  1. on which the accident rate for fatalities and incapacitating injuries exceeds the statewide average for those functional classes of roadway; or
  2. that will likely have increases in traffic volume that are likely to create an accident rate for fatalities and incapacitating injuries that exceeds the statewide average for those functional classes of roadway.

Group: Regional Traffic Signal Optimization

Criteria:  Applies to maintenance and operation of traffic control devices statewide.  Candidate projects include:

  1. Regional Traffic Operations Concepts
  2. Micro-Regional Traffic Operations
  3. Traffic Control Maintenance Contracts
  4. Signal Timing

Identification of minor operational improvement projects to be submitted fir Operational Projects under another Lump Sum category.

Projects will:

  1. Have to support the Regional or Statewide Traffic Signal Concept of Operations
  2. Focus on operating and maintaining the components of traffic control systems on which the accident rate for fatalities and incapacitating injuries exceeds the statewide average for those functional classes of roadway; or that will likely have increases in traffic volume that are likely to create an accident rate for fatalities.
  3. Local or quasi-governmental agencies may be contracted with at the project level.

 

Group:  Low Impact Bridges

 

Criteria:  Candidates for this process will require minimal permits, minor utility impacts, minimal FEMA coordination, no on-site detour, and meet other low-impact characteristics as identified in this document.  Projects that ultimately qualify for this expedited process also must not exceed established environmental impact thresholds and thus qualify as a Categorical Exclusion (CE) determinations in compliance with the National Environmental Policy Act (NEPA).  The Program has been created with three major principles in mind – safety, stewardship and streamlining.

 

  1. The safety of the travelling public is of paramount importance. It is the intent of this program to reduce risk associated with structurally deficient, scour critical, temporarily shored, or fracture critical structures.
  2. Second only to safety, the program will foster stewardship of Georgia’s environmental and financial resources. Projects developed under the Program will seek to minimize the impact to the natural environment while providing long-term cost effective engineering solutions.
  3. The Program will result in accelerated, streamlined delivery of all phases of the bridge replacement including, planning, design, environmental approval and construction

 

Plan Amendment Processes and Public Participation Requirements

 

The following sections are based on the MATS Public Participation Plan, as amended March 9, 2016.  The only difference between that document and the text below is that the text below has been edited to reflect the update in status of the MATS region from “Maintenance” to “Conforming” under the 2012 National Ambient Air Quality Standards.  See http://www.mats2040.org/wp-content/uploads/2017/03/20160309-MATS-Participation-Plan.pdf for the full current document.

 

Plan Amendment Processes

 

In some cases, it may be necessary to amend certain planning documents. The information below summarizes the amendment process under the MATS program in case revisions are needed.

 

Transportation Improvement Program (TIP) and Long Range Transportation Program (LRTP)

 

If the Policy Committee determines it necessary to amend the final LRTP and/or TIP, the proposed change will be classified as either an Administrative Modification or an Amendment (described below).

 

Administrative Modifications

 

The following actions are eligible as Administrative Modifications to the TIP/LRTP:

 

  1. Revise a project description without changing the project scope, conflicting with the environmental document or changing the conformity finding in nonattainment and maintenance areas (less than 10% change in project termini according to GDOT). This change would not alter the original project intent.
  2. Splitting or combining projects.
  3. Federal funding category change.
  4. Minor changes in expenditures for transit projects as stipulated by GDOT.
  5. Roadway project phases may have a cost increase less than $2,000,000 or 20% of the amount to be authorized.
  6. Shifting projects within the 4-year STIP as long as the subsequent annual draft STIP was submitted prior to September 30.
  7. Projects may be funded from lump sum banks as long as they are consistent with category definitions.

 

An Administrative Modification can be processed in accordance with these procedures provided:

  1. It does not affect the air quality conformity determination.
  2. It does not impact financial constraint.
  3. It does not require public review and comment.

 

The Administrative Modification process consists of a monthly list of notifications from GDOT to all involved parties, with change summaries sent on a monthly basis to the FHWA and FTA by the GDOT.

The GDOT will submit quarterly reports detailing projects drawn from each lump sum bank with remaining balance to the FHWA.

 
Amendments for Initial Authorizations

 

The following actions are eligible as Amendments to the TIP/LRTP:

  1. Addition or deletion of a project.
  2. Addition or deletion of a phase of a project.
  3. Roadway project phases that increase in cost over the thresholds described in the Administrative Modification section.
  4. Addition of an annual TIP.
  5. Major change to scope of work of an existing project. A major change would be any change that alters the original intent i.e. a change in the number of through lanes, a change in termini of more than 10 percent.
  6. Shifting projects within the 4-year STIP which require redemonstration of fiscal constraint or when the subsequent annual draft STIP was not submitted prior to September 30. (See Administrative Modification item F.)

 

Amendments to the STIP/TIP/LRTP will be developed in accordance with the provisions of 23 CFR Part 450.  This requires public review and comment and responses to all comments, either individually or in summary form.  For amendments in MPO areas, the public review process should be carried out in accordance with the procedures outlined in the Participation Plan.  The GDOT will assure that the amendment process and the public involvement procedures have been followed.  Cost changes made to the second, third and fourth years of the STIP will be balanced during the STIP yearly update process.  All amendments should be approved by FHWA and/or FTA.

 

Notes:

  1. The date a TIP becomes effective is when the Governor or his designee approves it. For nonattainment and maintenance areas, the effective date of the TIP is based on the date of U.S. Department of Transportation’s positive finding of conformity.
  2. The date the STIP becomes effective is when FHWA and FTA approve it.
  3. The STIP is developed on the state fiscal year which is July 1-June 30.
  4. Funds for cost increases will come from those set aside in the STIP financial plan by GDOT for modifications and cost increases. Fiscal Constraint will be maintained in the STIP at all times.

 

Public Participation Requirements

 

Long Range Transportation Plan (LRTP)

A public review period will be required before the adoption of the Transportation Plan.  Public notice for the comment period will be given by publishing an advertisement in a newspaper(s) of general circulation at least thirty (30) days before the final transportation plan is adopted by the Policy Committee.  The public notice will also be placed on the MPO website as well as other places of general interest.  Furthermore, the public review notice will also be made available to other interested parties (i.e. public transit agencies, freight companies, and bike/ped users).  In addition, the public review period notice will also be made available in minority publications and on public transit buses for minority and low income groups.  If determined by the Policy Committee that the final transportation plan differs significantly from the one which was made available for public comment, and such plan raises new material issues which interested parties could not reasonably have foreseen from the public involvement efforts, an additional public comment period will be required.  Public notice for this comment period will be given by publishing an advertisement in a newspaper(s) of general circulation, in addition to the other locations previously discussed and posting a notice on the website at least fifteen (15) days before the plan is finally adopted by the Policy Committee.  The draft Transportation Plan will be made available to the public at the Macon-Bibb County Planning & Zoning Commission and on the Commission’s website.  Final copies of the Transportation Plan will also be made available to the public for information purposes and posted on the Commission’s website.  If the Policy Committee determines it necessary to amend the final plan, the Policy Committee may approve the proposed amendment(s) subject to a 15 day public review and comment period.  If no significant comments are received, the amendments will stand as approved with no further action required by the Policy Committee.  Results of the public review and comment period will be provided to the Policy Committee, for their information, at the next regularly scheduled meeting.  If comments are received which the MPO staff considers as potentially significant, the comments will be presented to the Policy Committee for consideration and appropriate action.  A summary, analysis, and report on the disposition of comments shall be made as part of the final document.

 

Transportation Improvement Program (TIP):

A public review period will be required for the adoption of the Transportation Improvement Program.  Public notice will be given by publishing an advertisement in a newspaper(s) of general circulation at least thirty (30) days before the final Transportation Improvement Program is adopted by the Policy Committee.  The public notice will also  be  placed  on  the  Commission’s  website  as  well  as  other  places  of  general  interest.  Furthermore, the public review notice will also be made available to other interested parties (i.e. public transit agencies, freight companies, and bike/ped users).  In addition, the public review notice will also be made available in minority publications and on public transit buses for minority and low income groups. If  determined  by  the  Policy  Committee  that  the  final  Transportation Improvement  Program  differs  significantly  from  the  one  which  was  made  available  for  public comment, and such plan raises new material issues which interested parties could not reasonably have foreseen from the public involvement efforts, an additional public comment period will be required.  Public notice for this comment period will be given by publishing an advertisement in a newspaper(s) of  general  circulation,  in  addition  to  the  other  locations  previously  discussed and posting the notice on the website at least (15) days before the final Transportation Improvement Program is adopted by the Policy Committee.  A summary, analysis and report on the disposition of comments shall be made as part of the final document. The draft Transportation Improvement Program  will  be  made  available to  the  public  at the  Macon-Bibb  County  Planning  &  Zoning Commission and on the Commission’s website.

Final copies will also be made available for information purposes and will be posted on the Commission’s website. If it is necessary to amend the TIP, a 15 day public review and comment period will be required.  If no significant comments are received, no further action is required once the proposed amendment(s) have been approved by the Policy Committee.  However, if comments are received which the MPO staff considers as potentially significant, the comments will be presented to the Policy Committee for consideration and appropriate action.  Where a TIP amendment requires changes to the source LRTP document, the TIP amendment and LRTP public comment period will run concurrently.